HIDTA Resource Management System (HRMS)
The HIDTA Resource Management System (HRMS) is a document management system built on Microsoft Office’s SharePoint program. Launched in 2009, HRMS is used HIDTA-wide to facilitate information sharing, the foundation of the HIDTA Program. With HRMS, anyone working within the HIDTA system has access to all the documents that are stored in the records repository. This feature results in efficiencies in terms of time and resources.
Acting as a clearinghouse, HRMS includes a document center, portals to various HIDTA initiatives like the Domestic Highway Enforcement program, HIDTA-wide and HIDTA-specific calendars, announcements, workspaces, discussion boards and various libraries. There is a Central Document Library consisting of the following documents:
- Intelligence Reports
- Threat Assessments
- Annual Reports
- Standard Operating Procedures (SOPs)
- Best Practices
- Bulletins and Newsletters
- Meeting Minutes
- Memoranda of Understanding (MOUs)
- Training Material
- HIDTA Watch Center 311 Lists
- HIDTA Contacts
- Committee & Group workspaces
Because of its built-in expandability, additional categories can be added over time and based on each individual HIDTA’s input. Because it is built on the SharePoint platform, HRMS is scalable. The features and benefits include allowing for a collaborative approach to creating documents and working on projects, providing for ongoing content management capabilities, serving as a records management system providing search capabilities for people, documents, and data, providing easy access to forms-driven business processes, and ultimately simplifying compliance requirements.
HRMS currently resides on NHAC/SFL HIDTA networks and is accessible through HIDTA Net Portal (http://portal.hidta.net). Both HIDTA Net Portal and HRMS are maintained by Daniel Liang at the National HIDTA Assistance Center (NHAC).